The Chamber is holding a Special General Meeting as part of our Chapman ER Business After Five at FORD’s Bar & Restaurant at 5.30pm on Wednesday 13 December.
The Special General Meeting is to seek approval on proposed changes (in the form of voting on each proposed change) to the Chamber’s constitution regarding the appointment, election and re-election of board members, including the appointment of a fifth ordinary Board member.
Changes to the constitution are being sought to ensure:
- it reflects current practice
- there is a stable and appropriate level of governance for the Chamber
- a robust democratic process is in place in the event a Board member resigns during his/her term.
Proposed constitution changes
1. Additional Board member
The Board’s rationale for increasing the number of ordinary Board members to five is to provide the opportunity for the Board to be able to appoint a 5th Board member to provide specific knowledge, skills and experience to the Board. Appointing a Chamber member to a fifth ordinary Board member position will also provide an opportunity for a Chamber member to gain valuable governance experience. The fifth ordinary Board member will not have voting rights, and the Board is not obliged to appoint a fifth ordinary Board member if it feels it has sufficient skills and experience across all areas of governance.
Add new clause 9 (v) as follows:
The Board may invite members to attend and participate at Board meetings to provide the opportunity for those members to gain Board experience and to provide additional knowledge and experience to the Board. Such members do not have voting rights.
2. Vice President appointments
The Board feels it necessary that they have the ability to appoint the Vice President/s from current Board members. This ensures that anyone wishing to become Vice President must have had Chamber Board experience.
Add new clause 8 (b) (vi) as follows:
A Vice President must have served on the Chamber Board for a minimum of 12 months.
3. Re-election / appoint President/ Vice President/ ordinary / Board members
Current practice has been, upon any position reaching the first 2 year term the Board has appointed them for an additional 2 year term for a maximum of 4 years in total. The Board wishes the constitution to reflect current practice and also reflect typical tenure of Board members.
Remove references in each officer’s requirements, “shall hold office for a 2 year term and shall be eligible for re-election for a further term of 2 years for a maximum of 2 terms totalling 4 years”
Existing clause 8 (a) (i) to be changed to read as follows:
The President shall hold office for a four-year term and is not eligible for re-election.
Existing clause 8 (b) (v) is to be changed to read as follows:
The Vice Presidents shall each hold office for a four-year term and shall not be eligible for re-election as Vice President.
Existing clause 9 (iii) is to be changed to read as follows:
Ordinary members of the Board shall hold office for a four-year term and shall not be eligible for re-election as an Ordinary Board member.
4. Vacancies on Board
Should Item 3 (above) be adopted and the term is 4 years, if there was a death or a Board member resigns during his or her term, the Board can appoint someone to fill the vacancy. However, this person who is appointed by the Board should only hold the position until the next AGM, not as current wording suggests to the end of the term.
Existing clause 16 (iii) is to be changed to read as follows:
Vacancies other than the presidency occurring on the Board whether by absence from meetings or ceasing to be a member of the Chamber or a nominated representative pursuant to clause (i) hereof, death or resignation may be filled by the Board and such appointees shall hold office until the next Annual General Meeting.
You are welcome to read the current Nelson Tasman Chamber of Commerce Constitution.
We look forward to seeing you at the Chapman ER Business After Five. The Special General Meeting will take place at the beginning of the evening, followed by networking and celebrating a great year over Christmas drinks and nibbles.
If you haven’t already, please register for the Business After Five here.